AMX RMS CODECRAFTER Informações Técnicas descarregar pdf (Página 218)

RMS Scheduling Page

200

RMS Administrator’s Guide

Creating an Appointment

1. Select Add Appointment in the menu on the left side of the RMS application.

This launches the Add Appointment Page section on page 197.

2. In the drop down menu, Room, select the room that will host the

appointment or search for a room by clicking Search (See Conducting a

room search section on page 204).

3. Type a Subject for the appointment in the space provided.

4. Type a Message providing more information about the appointment in the

larger text field.

5. Set the Appointment Times, start, end and if it is a recurring appointment. If

the appointment is recurring, set the Pattern and Lifetime of the appointment.

6. Set the Automation Control if applicable; will the preset execute manually or

automatically? Select the Control Event from the drop down menu.

7. If available, type Welcome Text in the lines provided; these lines are

displayed on the panels in the room at the time of the appointment.

8. If available, select a Touch Panel Image from the drop down menu or click

Upload Image. If you selected Upload Image, either type the path or browse

to the file you wish to use. Click Upload to load the file.

9. Click Save to save, Cancel to cancel.

Creating an Appointment with an External Scheduler

When used in conjunction with an external scheduling system, e.g., Lotus Notes,

RMS must check the scheduling system for changes and updates. RMS utilizes a

trolling engine to log into the external scheduling system, check for new and

updated appointments, and then sync those appointments within the RMS

database. All detected changes can then become notifications RMS sends to

designated users.

1. Within your external scheduler, e.g., Lotus Notes, GroupWise, and Outlook,

create a meeting (appointment). Your room selection is made at this time

within the external scheduler.

2. Once RMS has detected the new appointment, an email notification is sent to

the appointment scheduler (see FIG. 83). Click on the provided Appointment

URL to set presets, welcome messages, and welcome images in the Add

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AMX RMS CODECRAFTER Informações Técnicas Página 218